Recipients of a grant under the Oregon School Capital Improvement Matching Program (OSCIM Program) must enter into a Grant Agreement with the State of Oregon. The Agreement includes several items that directly relate to the construction contracting process.

First, the Agreement requires the recipient of a grant to complete its construction project in “accordance with the Project plans, specifications and budget and, if applicable, to contract with competent, properly licensed and bonded contractors and professionals in accordance with the Oregon Public Contracting Code and all other applicable federal, state and local laws regulating projects of the same type and purpose.” This is pretty straightforward.

The Agreement also has a requirement that relates specifically to the plans and specifications: “If applicable, Grantee agrees to have plans and specifications for the Project prepared by a licensed architect or licensed engineer and to require that the Project meets applicable standards of survival in good condition.” That also is pretty straightforward; any plans and specifications should be prepared by licensed professionals and should be capable of withstanding naturally occurring events such as earthquakes.

The Agreement requires the general contractor to have a performance and payment bond in place until one year after the completion of construction “for the faithful performance and payment of all of the contractor’s obligations for the total cost of the Project.” This bonding requirement should be incorporated into the construction documents up front.

The recipient itself is required to “operate and maintain the Project in good repair and operating condition so as to preserve the public education benefits of the Project, including making all necessary and proper repairs, replacements, additions, and improvements.”

Finally, the Agreement requires lengthy record-keeping. Under the Agreement, the recipient is to keep all “books, documents, papers, and records that are directly related” to the grant and the project until three years after the bonds have matured or been retired.

Application forms, deadlines and additional information about the OSCIM Program, including a draft copy of the grant Agreement, can be found here. Michael Elliott, School Finance and School Facilities Program Analyst, is also available to answer questions about the OSCIM Program requirements.